Medomak Family Camp Food & Lodging | Medomak Family Camp

COVID Safe Family Fun.

Operations plan for Summer 2021 – updated 6/9/2021

(subject to change as conditions warrant)  


Covid Safe Family fun. That’s our goal for 2021. The public health outlook for summer 2021 appears to be trending in a hopeful direction. Taking into account guidance from the State of Maine and the American Camp Association, we have plans in place to allow for fun and safe Medomak Camp and Retreat Center programming.

With the safety of our customers, staff, and community paramount, we have developed a set of camper and staff practices for your time at Medomak. Safety is the responsibility of all of us who will make up the Medomak Camp community this summer.

Why does everyone who comes to camp, or works at camp have to abide by our safety procedures?

Using examples from the summer of 2020, a set of best practices has been developed by the camp industry. We have closely monitored guidelines from the CDC and state of Maine so as to adjust our policies in a timely manner. What with the general availability of vaccines for children (12 and older) and adults, coupled with our requirement for vaccination of all who can be vaccinated attending our family camp, we are confident that so long as we all practice additional measures such as wearing masks when indoors in large groups, as well as when away from the family camp site, we will all have a safe healthy experience at Medomak. Since children under 12 are not able to be vaccinated, continued precautions must be taken.

GENERAL COVID RELATED POLICIES/PROCEDURES

Vaccination 

Vaccines are now readily available to all children 12 and older, and adults. To absolutely limit the chance for transmission of the virus while at Medomak, we will require all eligible adult and child campers and staff to be fully vaccinated prior to coming to camp. Children under the age of 12, not currently eligible for vaccination, are still very welcome to attend camp.

I’d like to sign up now, but I’m concerned about my ability to get vaccinated by summer. What should I do?

Unfortunately, there appears to be no possibility that your child(ren) under 12 will be able to receive the vaccine before summer. To help you feel comfortable registering now, even if you are unsure due to your child(ren) not be vaccinated, our cancellation policy ensures your tuition is fully creditable in the event you ultimately feel that you would rather not attend.

If I am fully vaccinated, why insist we follow all the other protocols?

Vaccines have been shown to be extremely effective in preventing severe disease. With all adults and children/teens over 12, as well as staff being fully vaccinated, we believe we can now relax some of the more restrictive protocols for vaccinated individuals. This decision, however, is predicated on all families doing their part in maintaining Covid protocols to further lessen the risk to other families, our staff, and to our local community. We will continue to expect all families attending camp and staff to observe all precautions outlined in our Covid practices.

Testing 

From the beginning of the pandemic, testing has proven to be an important indicator of infection. Vaccinated individuals do not need to undergo testing, unless symptomatic for Covid. Since children under 12 are not able to be vaccinated. we will require children under the age of 12 to demonstrate a negative Covid PCR test taken within 72 hours of your arrival at camp. Since travel imposes the greatest risk for infection, we will be employing monitoring and testing to confirm campers’ or participants’ health status. Should a Covid positive test be confirmed all unvaccinated members of the affected Household will be required to quarantine in their cabin(s) until results can be made available.

If I am vaccinated and a family member shows symptoms, will I still need to be monitored and/or tested?

While the likelihood is low that a vaccinated individual will get infected, and then go on to transmit the virus to others, the CDC still recommends monitoring of symptoms for vaccinated individuals exposed to Covid. Should that vaccinated individual go on to show symptoms, a Covid test will be administered. The results of monitoring and/or testing of all family members will allow for Medomak staff to determine what steps must be taken to limit the chances of spread and serious illness.

Do children need to be monitored and/or tested?

Yes. Just like adults, children can pose a risk for spreading the virus. Their monitoring and/or test results are important for decision making.

If any family member tests positive, what then?

Medomak Camp is not equipped to offer medical treatment for Covid disease. Any individual who tests positive for Covid will have to leave camp to prevent any possibility of further spread to their own household, other Household, or staff.

Medomak Households (Pods) 

A singular Medomak Household can be made up of one or more families. Multiple families can be considered a Household so long no more than one of the multiple families includes any unvaccinated individuals. All other families that comprise the Household must be fully vaccinated. Two or more families, either/any of which include any unvaccinated children, may not form a Medomak Household unless they have quarantined together for 14 days prior to coming to Medomak.

What’s the significance of maintaining households?

Maintaining a household is a way to prevent or at least minimize the spread of the virus between groups of people in the camp and wider community.

Mask Policy 

Wearing masks helps prevent the spread of the virus.

    • Vaccinated individuals do not need to wear masks at camp, except when in large group gatherings held indoors.
    • Unvaccinated children must wear masks indoors. Unvaccinated children generally do not need to wear masks outdoors, except when in crowded settings, or in sustained, close contact with other unvaccinated children outside of their household. See the Activities section below.
    • Medomak is fully supportive of anyone who chooses to wear a mask.

My unvaccinated child isn’t so good at wearing a mask. Is that a problem?

We understand that children under 12 sometimes have a hard time keeping their masks on. We ask that you gently remind them when they are in social distance of other unvaccinated children.

Social Distancing

Fully vaccinated individuals do not need to social distance. Unvaccinated children must maintain 6 feet distance from other unvaccinated children outside of their household.

COVID Exposure

To check for potential Covid exposure while at camp, we will monitor and/or test to confirm campers’ health status. Medomak camp is not equipped to offer medical treatment for Covid disease. So, if any member of a Medomak Household tests positive, the entire Household will have to leave camp for the health and safety of the others on site. We are required to report any covid exposures and track any potential spread.

Limits on Capacity (Cohorts)

Due to spacing limitations related to unvaccinated individuals, camp capacity will be 6-8 families.

Maintaining a Bubble

Vaccinated individuals may freely come and go from camp. Unvaccinated individuals will be required to stay on-site during their stay. One exception will be an optional box-lunch day on Thursday where families may explore the area, provided they adhere to the CDC’s recommendations on ‘safer’ travel.

How does the CDC define ‘safer’ travel?

If an individual is unvaccinated, they should: Wear a mask over your nose and mouth in public. Avoid crowds and stay at least 6 feet/2 meters (about 2 arm lengths) from anyone who is not traveling with you. Wash hands often or use hand sanitizer (with at least 60%) alcohol. Limit contact with just members of your household. Limit contact with only fully vaccinated people. Engage in only short road trips with members of your household or fully vaccinated people with few stops along the way. Visit only a fully vaccinated family member’s or friend’s home. Bring their own food and drinks. Get takeout. Use drive-thru, delivery, and curbside pick-up options and wear a mask when interacting with restaurant employees.

FOOD AND LODGING

Accommodations 

Cabin occupancy must be limited to members of one’s Medomak Household (either a single family with unvaccinated individuals, or multiple families if all individuals are fully vaccinated). Entering another household’s cabin increases the risk of viral spread and is not permitted. Any maintenance or repairs needed during your stay will be completed without guests present, and staff will be properly masked.

Housekeeping and Cleaning  

Cabins will be thoroughly cleaned and sanitized prior to your arrival. We will be sure to be out of all cabins 18-24 hours prior to arrival of new guests.

Will you service cabins during our stay?

For the safety of our staff and the safety of our guests, we will not service cabins while camp is in session. Trash collection and linen exchange will be done on request.

Dining

Controlled indoor dining in a well-ventilated dining hall is available. Outdoor dining is available as well. In both instances, tables will be safely spaced, and seating at tables will be limited to one’s own Medomak Household.

Aside from meals, will snacks, coffee and/or tea be available?

Medomak staff will be on duty to provide snacks and beverages between meals.

Do unvaccinated children need to wear masks in the dining hall when not eating or drinking?

Yes.

What about personal food and drinks?

We will be making arrangements for you to safely store your personal food and drinks that require refrigeration.

ACTIVITIES

Family Camp Programs 

Family Camp programs and activities will be modified to account for Medomak Households (either a single family with unvaccinated individuals, or multiple families if all individuals are fully vaccinated). Children will have counselor-led activities separate from adults. Wherever possible, activities will be held outdoors, with masks required for unvaccinated children. Indoor activities will be safely spaced, with masks required for unvaccinated children. Vaccinated individuals will not need to mask or distance, except when in large group gatherings held indoors.

What activities are you envisioning offering?

Archery, Arts & Crafts, SCAG, Land sports, Nature, Tennis, evening activities, Campfire, and all waterfront activities (swimming and boats) will be available.

Will we be able to do these activities with other families?

Absolutely.

TRAVEL PRIOR TO CAMP

Exploring other public areas in Maine prior to camp represents a risk of exposure to the Medomak community. We ask that you travel directly to camp upon arrival in Maine, limiting potential exposure to the Medomak community, and follow the CDC’s recommendations on ‘safer’ travel – https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-risk.html


PACKING LIST

We highly recommend you add the following items to your packing list (link to packing list)

      • Alcohol wipes
      • Thermometer
      • Face masks (no bandanas or neck gaiters)
      • Hand Sanitizer

Will these things be available at camp or do we need to bring our own?

Alcohol wipes and hand sanitizer will be readily available around camp, but it can’t hurt to have your own supply, too. Of course, you’ll need your own face mask. Since we may be monitoring health status by taking temperatures we’ll have a thermometer. If you have one, you might want to bring it along.

PAYMENTS

Deposit and Payments

A non-refundable 5% deposit will be required to register your family and reserve a cabin.  50% of the remaining balance will be due April 1st, with the remaining balance due June 1st.  Registration after April 1st will require 50% of the balance to register.  After June 1st, payment in full will be required to register. 

Cancellation Policy

Cancellations within 14 days of your arrival will result in a full credit applied toward a future stay at Medomak.  In the event Medomak must cancel a program, a full refund will be given.

Sorry but Medomak cannot be responsible for nonrefundable airline tickets or other travel or indirect expenses associated with cancellations. 

Cash Discount

A cash discount of 2.6% will be applied to payments made via check, or money order. 


COVID WAIVER

The policies and procedures for camp this summer make foremost the safety of our campers, retreat participants, and staff.  It’s in everyone’s best interest to know what to expect in preparation for coming to Medomak.  As an assurance, we will request as part of the registration process that each of our families or retreat participants sign a waiver agreeing to our procedures. 

What happens if I or any member of my family does not comply with the provisions of the waiver I signed for myself and on behalf of members of my family?

If you or any member of your family knowingly fails to comply with Medomak Covid policies and procedures, Medomak Camp reserves the right to request that you and your family leave the camp immediately with no refund.