Operations plan for Summer 2021 – updated 6/9/2021
(subject to change as conditions warrant)
Covid Safe Family fun. That’s our goal for 2021. The public health outlook for summer 2021 appears to be trending in a hopeful direction. Taking into account guidance from the State of Maine and the American Camp Association, we have plans in place to allow for fun and safe Medomak Camp and Retreat Center programming.
With the safety of our customers, staff, and community paramount, we have developed a set of camper and staff practices for your time at Medomak. Safety is the responsibility of all of us who will make up the Medomak Camp community this summer.
Why does everyone who comes to camp, or works at camp have to abide by our safety procedures?
GENERAL COVID RELATED POLICIES/PROCEDURES
Vaccines are now readily available to all children 12 and older, and adults. To absolutely limit the chance for transmission of the virus while at Medomak, we will require all eligible adult and child campers and staff to be fully vaccinated prior to coming to camp. Children under the age of 12, not currently eligible for vaccination, are still very welcome to attend camp.
I’d like to sign up now, but I’m concerned about my ability to get vaccinated by summer. What should I do?
If I am fully vaccinated, why insist we follow all the other protocols?
From the beginning of the pandemic, testing has proven to be an important indicator of infection. Vaccinated individuals do not need to undergo testing, unless symptomatic for Covid. Since children under 12 are not able to be vaccinated. we will require children under the age of 12 to demonstrate a negative Covid PCR test taken within 72 hours of your arrival at camp. Since travel imposes the greatest risk for infection, we will be employing monitoring and testing to confirm campers’ or participants’ health status. Should a Covid positive test be confirmed all unvaccinated members of the affected Household will be required to quarantine in their cabin(s) until results can be made available.
If I am vaccinated and a family member shows symptoms, will I still need to be monitored and/or tested?
Do children need to be monitored and/or tested?
If any family member tests positive, what then?
Medomak Households (Pods)
A singular Medomak Household can be made up of one or more families. Multiple families can be considered a Household so long no more than one of the multiple families includes any unvaccinated individuals. All other families that comprise the Household must be fully vaccinated. Two or more families, either/any of which include any unvaccinated children, may not form a Medomak Household unless they have quarantined together for 14 days prior to coming to Medomak.
What’s the significance of maintaining households?
Wearing masks helps prevent the spread of the virus.
- Vaccinated individuals do not need to wear masks at camp, except when in large group gatherings held indoors.
- Unvaccinated children must wear masks indoors. Unvaccinated children generally do not need to wear masks outdoors, except when in crowded settings, or in sustained, close contact with other unvaccinated children outside of their household. See the Activities section below.
- Medomak is fully supportive of anyone who chooses to wear a mask.
My unvaccinated child isn’t so good at wearing a mask. Is that a problem?
Fully vaccinated individuals do not need to social distance. Unvaccinated children must maintain 6 feet distance from other unvaccinated children outside of their household.
To check for potential Covid exposure while at camp, we will monitor and/or test to confirm campers’ health status. Medomak camp is not equipped to offer medical treatment for Covid disease. So, if any member of a Medomak Household tests positive, the entire Household will have to leave camp for the health and safety of the others on site. We are required to report any covid exposures and track any potential spread.
Limits on Capacity (Cohorts)
Due to spacing limitations related to unvaccinated individuals, camp capacity will be 6-8 families.
Maintaining a Bubble
Vaccinated individuals may freely come and go from camp. Unvaccinated individuals will be required to stay on-site during their stay. One exception will be an optional box-lunch day on Thursday where families may explore the area, provided they adhere to the CDC’s recommendations on ‘safer’ travel.
How does the CDC define ‘safer’ travel?
Cabin occupancy must be limited to members of one’s Medomak Household (either a single family with unvaccinated individuals, or multiple families if all individuals are fully vaccinated). Entering another household’s cabin increases the risk of viral spread and is not permitted. Any maintenance or repairs needed during your stay will be completed without guests present, and staff will be properly masked.
Housekeeping and Cleaning
Cabins will be thoroughly cleaned and sanitized prior to your arrival. We will be sure to be out of all cabins 18-24 hours prior to arrival of new guests.
Will you service cabins during our stay?
Controlled indoor dining in a well-ventilated dining hall is available. Outdoor dining is available as well. In both instances, tables will be safely spaced, and seating at tables will be limited to one’s own Medomak Household.
Aside from meals, will snacks, coffee and/or tea be available?
Do unvaccinated children need to wear masks in the dining hall when not eating or drinking?
What about personal food and drinks?
Family Camp Programs
Family Camp programs and activities will be modified to account for Medomak Households (either a single family with unvaccinated individuals, or multiple families if all individuals are fully vaccinated). Children will have counselor-led activities separate from adults. Wherever possible, activities will be held outdoors, with masks required for unvaccinated children. Indoor activities will be safely spaced, with masks required for unvaccinated children. Vaccinated individuals will not need to mask or distance, except when in large group gatherings held indoors.
What activities are you envisioning offering?
Will we be able to do these activities with other families?
TRAVEL PRIOR TO CAMP
Exploring other public areas in Maine prior to camp represents a risk of exposure to the Medomak community. We ask that you travel directly to camp upon arrival in Maine, limiting potential exposure to the Medomak community, and follow the CDC’s recommendations on ‘safer’ travel – https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-risk.html
We highly recommend you add the following items to your packing list (link to packing list)
- Alcohol wipes
- Face masks (no bandanas or neck gaiters)
- Hand Sanitizer
Will these things be available at camp or do we need to bring our own?
Deposit and Payments
A non-refundable 5% deposit will be required to register your family and reserve a cabin. 50% of the remaining balance will be due April 1st, with the remaining balance due June 1st. Registration after April 1st will require 50% of the balance to register. After June 1st, payment in full will be required to register.
Cancellations within 14 days of your arrival will result in a full credit applied toward a future stay at Medomak. In the event Medomak must cancel a program, a full refund will be given.
Sorry but Medomak cannot be responsible for nonrefundable airline tickets or other travel or indirect expenses associated with cancellations.
A cash discount of 2.6% will be applied to payments made via check, or money order.
The policies and procedures for camp this summer make foremost the safety of our campers, retreat participants, and staff. It’s in everyone’s best interest to know what to expect in preparation for coming to Medomak. As an assurance, we will request as part of the registration process that each of our families or retreat participants sign a waiver agreeing to our procedures.